The Board of Island County Commissioners convened in Regular Session, starting at 11:00 a.m. on October 23, 2006 for a Roundtable with Elected Officials and Appointed Department Heads, held in the Board of County Commissioners Hearing Room (Room #102B), Annex Building, 1 NE 6^th Street, Coupeville, Wa. Other topics for the regular session followed at 1:30 p.m. as outlined on the agenda. Wm. L. McDowell, Chairman, William J. Byrd, Member and Mike Shelton, Member, were present.

Assessor. Significant increase in property valuation. Has not seen as many individual taxpayers in the office as anticipated. There is a 60-day period within which to file an appeal with the Board of Equalization. Many taxpayers are going directly to request an appeal and not stopping in the Assessor's Office to discuss the assessment with an appraiser. Total County valuation: $12 billion, a 3 billion dollar increase over last year; new construction $335 million.

Budget Director. The Board approved a letter of engagement with Moss Adams LLP to provide consulting services for Phase 1 & 2 of Financial/HR systems replacement project. Phase I is a review of current procedures to help identify what is being done correctly in the accounting and HR processes and what might be improved. Phase II will be assistance in interviewing vendors and making on-site visits with the Committee to assist in contract negotiations. Kick-off meeting November 6.

Central Services. Continuing with replacement program for computers for this year, just finished up the Treasurer's Office. The connection between the Sheriff and I-COM turned out to be very beneficial, and also has allowed connection with servers at I-COM to be able to take advantage of some of their mapping capabilities. Wireless connection installed for Department of Emergency Management, isolated in DEM which gives access to other than the County system.

County Clerk. Has now filled the .6 fte deputy position.

Commissioners. Chairman previously forwarded a copy of a letter from the State Attorney General regarding removal and disposal of personal identification (RCW 19.215) and personal information, notice of security breaches (RCW 42.56.590). His September 26^th memo requested follow-up on this issue for further discussion and review at today's Roundtable. Short of time to address the issue today, and therefore requested officials and department heads forward within the next two weeks written responses for the Chairman to review and summarize for the next roundtable on November 27 at 11:00 a.m.

GSA. Numerous phone calls and requests for petitions to the Board of Equalization. Public Defense has picked up some. District Court is asking that Public Defense staff be represented during court on Tuesday afternoons to screen those desiring a public defense attorney - to make it

easy as possible for folks to get an attorney and the GSA Director recommends that start in January.

Health Department. Important Reminders:

1. Flu season - folks need to get a flu vaccination; refer to schedule on the web site.
2. In the Spring, be concerned about eliminating growing of mosquitoes in back yards; provide protection with good screens in homes; use appropriate repellent.

Human Resources. Benefits Fair will be held on campus November 17^th - further information about location and times will be provided by H.R.

Prosecutor. Filled Victim-witness Coordinator position two weeks' ago in-house, funded in part by State money. Freed up half-time legal secretary position and just finished interviewing. Busy office, felony cases way up.

Roundtable adjourned 11:43 a.m. Next Roundtable: November 27, 2006 @ 11:00 a.m.

The following vouchers/warrants were approved for payment by unanimous motion of the Board:

As presented by Larry Larson, Human Resources Director, the Board by unanimous motion approved the following personnel action authorizations:

Planning 130/06 Asst. Planner 1708.02 Change effective date 10/24/06

As recommended by Mr. Larson, the Board approved Leave of Absence for Ms. Connie Farence without pay for medical reasons for a six month period commencing September 20, 2006 and lasting through March 19, 2007, under the strict terms provided for in the Policy Manual and the Collective Bargaining Agreement.

By unanimous motion the Board approved the November staff session schedule outlining the regular staff sessions to be held on November 1 and November 15, beginning at 9:00 a.m.

By unanimous motion, the Board approved the Conservation Easement for Wilbert Trail/Carroll Property/Grant Deed of Conservation Easement by Washington State Park and Recreation Commission to Island County, Wa. (RM-PM-06-122).

Having received favorable recommendations of approval from the appropriate county offices, the

Board by unanimous motion voted to send a recommendation of approval to the Washington State Liquor Control Board for issuance of Liquor License Special Occasion #092151 by Camano Senior Center to be held on November 18, 2006 from 4:00 p.m. to 7:00 p.m. at the Camano Senior and Community Center located at 606 Arrowhead Road, Camano Island.

By unanimous motion, the Board scheduled a Public Hearing on November 13, 2006 at 10:30 a.m. to consider the following open space applications:

Mike Kerschner, Assistant Planner, presented for Board approval, Plat Alteration PLP 003/93 to remove from the face of the plat the "roadway only restriction" from Tract 997, Plat of Useless Bay Colony Division 17. It has since been boundary line adjusted, is larger and that parcel found to be a remnant parcel for which the condition on the face of the plat was included so that homes would not be placed on it.

By unanimous motion the Board approved Plat Alteration PLP 003/93 removing from the face of the plat the "roadway only restriction" from Tract 997, Plat of Useless Bay Colony Division 17, as presented.

Hand-outs provided dated 10/20/06:

The Board reviewed those items and reached the following tentative majority agreement:

Continue segregation assistant position 6 mos. @ .5 FTE paygrade 5 Approved

Additional Appraiser Trainee Hold-needs further review

Accountant Payroll/Grants 1 FTE}

Seasonal Elections Position .5 FTE}

Proposal: fund assistant payroll clerk, not a CPA; the payroll clerk to become totally proficient

in the payroll, then if there are other duties, such as elections (seasonal) incorporate that into the one person. Auditor will review with Chief Deputy Auditor and advise the Board.

Submit staff job descriptions for possible upgrade PAQ Process

Additional Computer Tech Approved

Hire consultant for county-wide strategic technology planning Approved

Roll-over unspent funds into next year Not approved

Increase current .6 FTE deputy clerk to 1.0 FTE Approved

Additional 1.0 FTE deputy clerk Not approved

Imaging older court records Further discussion

.5 FTE Further review

Replace van with pick up Approved

Increase Court Administrator Salary PAQ Process

Training for Probation staff Approved

Increase to 1.0 FTE Probation Officer Not approved

Increase to .75 FTE Probation Secretary Not approved

Salary increase Court Commissioner PAQ Process

Increase funding for general budget/outreach program $10,400 Approved

Electrician/Electronic Tech Further Review

Increase to 1.0 FTE custodian - So. Whidbey facilities Approved

Additional .5 FTE - Coupeville Campus Approved

Increase from .8 FTE to 1.0 FTE Adm. Asst. Approved

Dog Control - CASA additional $4,800 Approved

Upgrade Assistant Director Position Not approved

Addition 1.0 FTE Not approved