The Board of Island County Commissioners convened in Regular Session at 11:00 a.m. on
September 25, 2006 for a roundtable with Elected Officials and Appointed Department Heads, held in the Board of County Commissioners Hearing Room (Room #102B), Annex Building, 1 NE 6^th Street, Coupeville, Wa. Other topics for the regular session followed at 1:30 p.m. as outlined on the agenda. Wm. L. McDowell, Chairman, William J. Byrd, Member and Mike Shelton, Member, were present.

Assessor. Department of Revenue this morning issued implicit price deflater (IPD) for this year which is 3.74%. Tax increases are either the IPD or 1%., whichever is less. Assessor's Office completed revaluation, subject to changes that may occur during Board of Equalization hearings process. Will be sending out probably over this weekend approximately 52,500+ taxable parcel notices of revaluation. In round numbers, the Assessor provided the following:

Central Services. Wireless system. Central Services staff and I-COM tweaking; probably by first of next week will be up and running. This will reduce the load on the rest of the county network.

Commissioners. Handed out to Roundtable participants, a copy of a letter dated 9/7/06 from the State Attorney General regarding protection of sensitive identity information, with attachments: RCW 19.215, Removal and disposal of Personal Identification; and RCW 42.56.590 - Personal Information, notice of security breaches. Letter urges a review of how the County stores and manages sensitive identity information, ways to improve handling of that information to help reduce instances of identity theft; and establish appropriate technical and physical safeguards to restrict access to personnel files and other records containing financially identifying information of employees or citizens, and limit access to information to only those who actually need the information for their official duties.

For October's Roundtable, Chairman McDowell requested the following review and response:

Extension. Two hand-outs:

Health Department.

• First case of West Nile Virus reported in Washington State. This disease, as well as others, will be more of a talking point next year. Things folks can do: appropriate screening in the home; when going outside wear proper clothing and use appropriate insect repellent; and make sure mosquitoes are not breeding in yards, trash, tires, gutters, ponds, etc.

Prosecutor. If current trends hold, the Prosecutor's Office will set new records for both misdemeanor and felony prosecutions this year:

The Prosecutor's Office is not building up a back log in the office and are not plea-bargaining cases to handle the increased numbers. Victim witness full time position should be starting in a couple of weeks.

Sheriff's Department. Congratulations and appreciation to the Department of Emergency Services and Central Services, for the almost ready status to start up the project purchased with Homeland Security funds - line of sight high speed data transfer for mobile data terminals.

Treasurer. Gearing up for tax season, in fact a number of folks have already come in to pay taxes prior to the due date the end of October. Will be attending the WACO conference next week.

The Board of Island County Commissioners (including Diking Improvement District #4) met at 1:30 p.m.. considering items contained on the agenda. The meeting opened with the Pledge of Allegiance. By unanimous motion, the Board approved the minutes of previous meetings, Special Session and Regular Session September 18, 2006.

The following vouchers/warrants were approved for payment by unanimous motion of the Board:

Voucher (War.) #246941-247160 for $1,608,213.85.

As presented by Larry Larson, Human Resources Director, the Board by unanimous motion approved the following personnel action authorizations:

Public Works 124/06 Temp Laborer I-CI 2251.11 New Position 9/25/06

Public Works 125/06 Mechanic I - BV 2237.02 Replacement 11/01/06

Pros. Atty. 126/06 Paralegal.Legal Assistant II 1811.00 New Position 9/25/06

Victim Witness Coord.

As presented and recommended for approval by Mr. Larson, the Board by unanimous motion approved

Memorandum of Understanding between Island County and WSCCCE, Local 1845, regarding Juvenile Detention Center personnel concerning the assignment of lead positions.

The Board by unanimous motion, as was presented and explained by Dan Sherk, Facilities Director, approved Purchase Order #7758 from SpaceSaver Northwest to Furnish and Install Spacesaver lateral filing system for Camano Annex in the amount of $7,150.00 [w/o tax].

By unanimous motion, the Board scheduled public hearings on a proposed CDBG Grant Application for Camano Island Community Health Facility, to be held on October 3, 2006 beginning at 3:00 p.m. at a Special Session of the Board to be held at the Camano Multipurpose Center located at 141 N. East Camano Drive, Camano Island; and a public hearing to be held during the regularly scheduled meeting of the Board on October 9, 2006 beginning at 9:55 a.m., in the Board of County Commissioners Hearing Room (Room #102B), Annex Building, 1 NE 6^th Street, Coupeville, Wa.

Commissioner Shelton noted that Island County has had a public defense contract for 15 or 16 years with Craig Platt and Associates. The County issued a Request for Proposals and received proposals from three attorneys as follows:

(1) $420,000/yr $360,000/yr $365,000/yr.

(2) $540,000/yr

(3) Interim Proposal for 12 months

The Board met with all three attorneys in concert with Superior Court Judges as a part of the interview team. Based upon those interviews and the prices submitted with the proposals, the Board by unanimous motion awarded the contract to Tom Pacher in the amount of $360,000 a year for a term of three years.

By unanimous motion, the Board reappointed Judy B. Chapman, Camano Island, to serve another three year term expiring September 30, 2009 on the Conservation Futures Citizens Advisory Board.

The Board by unanimous motion approved the Staff Session Schedule for October, 2006. The regularly-scheduled first Wednesday staff session will be held as scheduled October 4, 2006 beginning

at 9:00 a.m. A special staff session is scheduled for October 11, 2006 beginning at 9:00 a.m., in place of the regularly scheduled third Wednesday staff session which has been canceled for October.

By unanimous motion, the Board approved a Contract between Island County and Housing Authority of Island County for funding from Island County Low-Income Housing Surcharge Fund to support operations and maintenance costs of the Glenhaven Condominiums, a Housing Trust Fund Capital

Project affordable to very low income persons (RM-BOCC-06-115) the application for operating and maintenance funding having been approved by the Board 9/11/06.

The Board by unanimous motion approved Interlocal Agreement with San Juan County regarding Juvenile Detention Services.

By unanimous motion, the Board approved Agreement (RM-JUV-06-108) with Volunteer Lawyer Program of Island County to provide courthouse facilitator services, in the amount of $14,668.

By unanimous motion, the Board approved the following Health Department contracts as forwarded by Tim L. McDonald, Health Services Director, under cover memorandum dated September 20, 2006:

• Amendment No. 11 - Contract #C13034 (RM-HLTH-02-0094) with Washington State Department of Health – Consolidated Contract. Contract adds $11,538 to the Healthy Childcare Washington program and $386 to the WIC program. Contract Amount: $1,084,032; Amendment Amount: $11,924.

• Amendment No. 12 - Contract #C13034 (RM-HLTH-02-0094) with Washington State Department of Health – Consolidated Contract. Contract adds $10,440 to Public Health emergency response planning for pandemic flu. Contract Amount: $1,094,472; Amendment Amount: $10,440.

• Contract #HS-07-06 (RM-HLTH-06-0084) with Sharon M. Robinson Holmes, providing evaluation and review services for Mental Health, Developmental Disabilities and Chemical Dependency crisis programs, in the amount of $10,000.

By unanimous motion the Board approved the Health Department's Request for Exemption from the Competitive Solicitation Procurement Procedure under ICC 2.29.03 (B) (12), for Contract #HD-23-06 with Gilmore Research Group for Behavior Risk Factor Surveillance Survey (BRFSS) approved at the 9/20/06 Health Staff Session.

Having received recommendations of approval from the appropriate County Departments/Offices, the Board by unanimous motion agreed to forward a recommendation of approval to the Washington State Liquor Control Board of the following special occasion liquor license applications:

• Special Occasion Liquor License #091224 by Camano Island Yacht Club, for a special occasion to be held on October 21, 2006 from 5:30 p.m. to 9:00 p.m. at the Camano Island Yacht club, 129 N. Sunset Drive, Camano Island.

At 1:55 p.m. as scheduled, having been continued from September 18, 2006, a public hearing was held to consider Resolution #C-94-06 Amending the 2006 Island County Budget.

Elaine Marlow, Budget Director, outlined the proposed budget amendment, noting that most of the items included were either previously discussed at a staff session or during a regular Monday Board meeting, a few of note:

• Recognize funding from Current Expense for the Freeland Sheriff's Precinct project

• Recognize increased sales tax revenues to fund retirement costs, increased fuel costs related to the Sheriff, Maintenance, Parks and the Assessor's Office; and a part time position in the Assessor's Office

• Transfer the budget for Watershed and Salmon Recovery Planning from Public Works to Planning & Community Development; Transfer budget Planning regarding Water Quality Monitoring and additional professional services for Water Quality Monitoring Program.

No one in the audience spoke either for or against proposed Resolution #C-94-06. The Board by unanimous motion approved Resolution #C-94-06 Amending the 2006 Island County Budget.

Dick Shepard, Freeland, offered congratulations to the Commissioners for how well the County's equipment is being taken care of. He was interested in knowing why the Fairground was located in Langley, and inquired about any thoughts or efforts under way to relocate the Fairground.

Commissioner Shelton recalled the Island County Fairground had been established back in the 1920's [est], and it was only in more recent times that a portion located within the city limits of Langley. Because of an extensive problem with the on-site septic system in the mid 1990's and the desire to have Langley sewer at the Fairground, in order to do so under growth management it was necessary to have the City of Langley annex the remainder of the Fairground property into the City. While some of the buildings may not be in the best shape, the buildings can be used functionally for the Fair, and to replicate the square footage of current buildings would be a very expensive proposition. The Port of Coupeville owns the open space part of the Greenbank Farm, and the terrain of the land would not seem all that conducive for locating the fair. A previous Board of County Commissioners enacted a county code stipulating that before the fairgrounds in Langley can be sold, a positive vote from the people who live within the South Whidbey School District is required. The current issue with the City of Langley in relation to the road easement is complicated because the County does not have the ability to grant the easement without at least the approval of the Fair Board.

As scheduled and advertised, a public hearing was held at 2:15 p.m. to consider opening an unopened County Road Right-of-Way, requested by Peter J. Krogseng and Catherine Swain for private construction of unopened County Right-of-Way known as Jacobs Road located in Section 11, Township 31 North, Range 1 E., W.M.

Bill Oakes, Public Works Director, recommended approval subject to the condition that the applicant enter into a road maintenance agreement with Island County, and permit conditions noted in Attachment "A".

Marilyn Bailey, Rusty Road, Coupeville, property owner adjacent to Jacobs Road, was not opposed to opening of the road of the road, but did have questions and concerns: the zoning designation on the property to be accessed by this road; how many residents potentially can it serve, not believing a 14'

road way adequate to serve the potential; why require applicant to improve the road when other landowners have been able to whatever they wanted on county right of way; is there a different type of deed on the 30' easement than on the rest of Jacobs Road? The main concern is one property owner at the very end of Jacobs Road who has used County right of way for his own access and now has four residences that use it, removed all the trees, excavated gravel and made huge holes there; buried debris, destroyed adjacent property owners fences and destroyed the section corner survey monument and feel he should be responsible to have that portion brought up to county specs and paying for and replacing the monument

Mr. Oakes clarified that the present application is only to serve one home which is why the County is requiring only 14'. The only benefit for opening the county right of way is for the people who want to use it and typically the County does not spend public funds for that because the benefit is to the private property owner who is applying for the right to use county right of way as their access. There has been some encroachment in the right of way, which is one of the reasons for requiring that the right of way be surveyed by this applicant before they build the road. The County has been dealing with the property owner to get the encroachments removed, some have been removed, but the right of way has never been surveyed. He had not heard about the section monument issue previously. This is a private access hence the reason for a maintenance agreement the property owners will sign to maintain the 14'.

Robert Bailey, Rusty Road, Coupeville, addressed further issues with the property owner at the end of

the road, angered about what he felt was "stealing" of some 3,000 yards of gravel and making a big hole, and irritated with Commissioner Shelton for not having done something to clear the right of way.

Commissioner Shelton was aware of a long history in terms of what has happened in Jacob's Road right of way. If the adjoining property owner has infringed in the County road right of way, after the survey is done, the County will demand everything be moved from the County right of way. What the County is considering here today is whether or not to grant this applicant the ability to open an unopened County road right of way. He is not aware of any large hole as a result of gravel having been taken out.

Mr. Oakes observed that 3,000 yards would equate to 300 truck loads of gravel.

With no others indicating a desire to speak either for or against said request, the Board by unanimous motion approved opening an unopened County Road Right-of-Way requested by Peter J. Krogseng and Catherine Swain for private construction of unopened County Right-of-Way known as Jacobs Road located in Section 11, Township 31 North, Range 1 E., W.M.

As presented and recommended for approval by Mr. Oakes, the Board by unanimous motion approved the following permanent drainage easement, slope easement and permanent easement with regard to Saratoga Road Culvert project, CDP 06-03, Work Order 277:

• Slope Easement PW-0620-95 between Island County and Frei Timber. Parcel R33032-481-4140

• Permanent Easement PW-0620-96 between Island County and Frei Timber, Parcel R33032-481-4140.

The Board accepted the recommendation of the Public Works Director and by unanimous motion awarded bid for Saratoga Road culvert replacement under CDP 06-03, Work Order 277 to C. Johnson Construction Co. in the amount of $399,961.00.

Budget Workshop began at 3:00 p.m. as scheduled. Budget notebooks for Board members' use during budget workshops prepared by the Budget office are based on M&O and capital amounts at current levels. Budget narratives accompanied each department/office budget. Proposed budget and supplemental requests are taken under advisement by the Board; no final decisions expected as a result of budget workshops. Any additional

hand-outs provided during Budget Workshops have been placed on file with the Clerk of the Board and in the Office of the County Commissioners. Budget Director, Elaine Marlow attended, along with a representative from the Auditor's Office.

Presentation by: Dan Ollis, Chairman

Island County Fair Association Board of Directors

Hand-out: Fair Budget Submittal [when Budget Workbook printed, Fair budget had not yet been received]. Proposed revenue and expenditures $227,400

2006 Review: Actual paid gate $77,000 plus other fees collected [vendors, etc.]: $85,000

2007 Proposed Budget. Made a few line-item adjustments to more accurately reflect actual expenditures based on 2006 figures. There are no "big surprises". Proposed gate receipts: $85,000.

Supplemental Budget Request. The County for the past number of years has provided $15,000 funding for the Fair earmarked for capital improvements. The request for 2007 is $30,000, historically used to buy materials [the Fair solicits volunteer or discount labor].

• Reinstate $100/mo. [amount reduced during 2003 during budget cuts]. Operating expenses have increased due to inflation and /increased population

• Additional funding for dogs needing to be euthanized - $100/mo.

• Additional funding to assist with other than "impounded only" dogs - other dogs that are brought in by local residents, surrenders by owners, etc. $200/mo.

Staff Presentation: Don Mason

Veterans Assistance

Staff Presentation: Don Mason

Hand-out: 2006 Cornet Bay Year Moorage

• For 6 months of 2006 brought in $6,565. Events: 39 bookings thus far.

Staff Presentation: Vickie Chambers

Staff Presentation: Vickie Chambers

Staff Presentation: Vickie Chambers

Re-writing safety manual; annual mandated training for all staff is coming up; brought in L&I

Staff Presentation: Dave Hollett; Mike Simmons

Budget Director note: with the Board's approval, Emergency Management has been

2006 major accomplishments. Spillman paid off in 2006; enhancements that go along with it

Presentation: Betty Kemp

Summary:

ISLAND COUNTY, WASHINGTON

______________________________

Wm. L. McDowell, Chairman

William J. Byrd, Member

_____________________________

Mike Shelton, Member

ATTEST:

_______________________

Elaine Marlow

Clerk of the Board