The Board of Island County Commissioners convened in Regular Session,  at 11:00 a.m. on  November 27, 2006  for a   Roundtable   with Elected Officials and Appointed Department Heads,  held in the  Board of County Commissioners Hearing Room (Room #102B), Annex Building, 1 NE 6th Street, Coupeville, Wa.    Other  topics for the  regular session followed at 1:30 p.m.  as  shown on the agenda. Wm. L. McDowell, Chairman, William J. Byrd, Member and  Mike Shelton, Member, were  present.

 

Roundtable WITH  Island County

Elected OFFicials  AND APPOINTED DEPARTMENT HEADS

 

Elected Officials and Appointed Department Heads Attending:

 

Bill Byrd                Betty Kemp               Larry Larson            Elaine Marlow        

Tim McDonald      Mac McDowell     Don Meehan            Mike Shelton           

 

Others:   Roger Case, M.D.

 

Chair 2007 – Elected Officials and Appointed Department Heads.  The group unanimously selected Larry Larson  as Chairman for 2007.

 

Commissioners.   Chairman McDowell provided follow-up on the letter   from the State Attorney General regarding  removal and disposal of personal identification (RCW 19.215)  and personal information, notice of security breaches (RCW 42.56.590).   The Chairman sent a reminder to Elected Officials and Appointed Department Heads for today’s discussion.  Everyone  answered with the exception of a few departments.   Chairman McDowell summarized issues gleaned from responses received:

 

  1. There is no  County redaction policy in place.  This issue needs  further discussion and review.  
  2. Employee leave accrual reports should be separated from paychecks.  The report each office receives includes social security numbers that  should be marked confidential and viewed only by authorized personnel. 
  3. What policy is in place to wipe hard drives of sensitive information when departments turn in computers for replacement.  

 

Due to  severe weather conditions the Roundtable was sparsely  attended, therefore, the discussion will be held over until the next Roundtable.

 

Health Department.      Vaccine Administration Priority Policy

Antivirul drug Tamiflu  can be purchased by the County Health Department on behalf of Island County  from the State Department  of Health at a reduced government price ($14.43 a course)  held and used to treat personnel exposed to avian influenza and only in the event of a declared emergency.   Priority administration of the drug includes:     health care providers and their at-home family members; first responders  and their at-home family (EMS, Fire & law personnel); elected officials responsible for continuity of government and their at-home family members (to maintain necessary infrastructure) and personnel defined by position in  County emergency response plans of activities as personnel necessary

for the continuity infrastructure services and their at-home family members.   Shelf life is 5 years; storage will be  at Whidbey General Hospital.   Elected Officials and Departments desiring  to   participate in the drug purchase program should consider  the “worst case” scenario of  one-third essential personnel. 

 

Follow-up:  Inasmuch as this has budgetary implication, Chairman McDowell asked that that issue be

discussed/decided by the Board at an up-coming staff session.   

 

Human Resources.    Very pleased with employee attendance at the November 17 Benefits Fair.  Will discuss with the Health Services Director for next year’s benefit fair the possibility of adding a  flu shot clinic on-site during that time.

 

WSU Extension Services.   Displayed copies of the popular publication “Getting to the Water’s Edge”  covering getting to the water’s edge in Island County, trails, kayaking routes, and stewardship.  The book sells for $15.00. 

 

                Roundtable adjourned  11:25 a.m.  Next Roundtable:  January 22, 2006 @ 11:00 a.m.

 

The Board of Island County Commissioners (including Diking Improvement District #4) met at 1:30 p.m.. considering items contained on the  agenda.  The  meeting  opened with the Pledge of Allegiance.   By  unanimous motion, the Board approved the minutes of previous meetings:  Regular Session November 13, 2006; Special Session November 20, 2006; and Regular Session  November 20, 2006.

 

VOUCHERS AND PAYMENT OF BILLS

 

The following vouchers/warrants were approved for payment by unanimous motion of the Board:   

Voucher (War.)    #250975 – 251205……………………………………….. $192,826.60.

 

Hiring Requests & Personnel Actions

 

As presented by Larry Larson, Human Resources Director, the Board by unanimous motion  approved the following personnel action authorization:        

 

Department           PAA #     Description                          Position #        Action                 Eff.  Date

GSA                  152/06     Parks  Tech-Camano            1505.03            Replacement        11/27/06

 

Staff Session Schedule December, 2006

 

By unanimous motion the Board approved the December Staff Session Schedule  with an outline of the regular staff sessions to be held on December 6 and December 20, beginning at 9:00 a.m.  

 

Appointments and/or Re-appointments to Various Boards and Committees

 

By unanimous motion the Board made the following appointments and reappointments:

 

Island County Planning Commission Reappointments

Terms Expiring January 2, 2011

Wayne Havens, Camano Island

Mike Joselyn, Freeland

Sheilah Crider, Oak Harbor

 

Island  County Housing Authority

Reappointment:       Lisa A. Clark, Oak Harbor, for a term running until December 6, 2011

Appointment:          Stephanie Liles, Coupeville, refilling vacancy left by the resignation of Lorina      

                                Mullen, with an unexpired term  until December 6, 2008 .

 

Approval - Freeland Water District Name Change

 

 

As requested in a letter dated November 20, 2006 from the Freeland Water District transmitting Resolution 06-03 dated November 13, 2006,  requesting to change the name of Freeland Water District  as allowed under RCW 57.04.065, the Board by unanimous motion approved changing the name from Freeland Water District to Freeland Water and Sewer District.

 

Resolution #C-120-06 Proclaiming December 7th of Each Year as Pearl Harbor Remembrance Day

 

By unanimous motion, the Board approved Resolution #C-120-06 Proclaiming December 7th of Each Year as Pearl Harbor Remembrance Day. [Resolution C-120-06 on file with the Clerk of the Board]

 

Health Contracts Approved

 

By unanimous motion, as recommended by Tim L. McDonald  in his memorandum, dated November 22, 2006, the Board approved the following contracts:

 

Contract #0563-75723, Amendment No. 1  (RM-HLTH-98-0021) with Washington State DSHS – Medical Assistance Administration to fund  Medicaid Administrative Match, the  amendment revises billing and payment language.  Contract Amount:  $100,000, Amendment Amount: $-0-

 

Contract #0663-97795  (RM-HLTH-02-0028) with Washington  State  DSHS – Health & Recovery Services, biennium funding for public health nurse to provide family planning services, in the amount of $202, 925.

 

Letter to Governor  - Assistance Regarding WEAN v. WWGMHB, Thurston County  Superior Court No. 06-2-02026-7

 

By unanimous motion, the Board approved signing and sending a letter to the Governor  asking that the State intervene in WEAN v. WWGMHB, Thurston County Superior Court #06-2-02026-7 and actively participate in defense of the decision of the Western Washington Growth Management Hearings Board recently rendered in WEAN v. Island County.  [GMA #9065 ]

 

There being no further business to come before the Board at this  time, the meeting adjourned at 2:01 p.m.  The next regular meeting of the Board will be held on December 4, 2006 beginning at 9:30 a.m.

 

                                                                        BOARD OF COUNTY COMMISSIONERS

                                                                        ISLAND COUNTY, WASHINGTON

 

                                                                                    ______________________________

                                                                                    Wm. L. McDowell,     Chairman

                                           

                                                _____________________________

                                                                        William J. Byrd,   Member

ATTEST:                                 

                                                _____________________________                                                              Mike Shelton,   Member

 

___________­­­­­___________

Elaine Marlow, Clerk of the Board