The Board of Island County Commissioners (including Diking
Improvement District #4) met in Regular Session on October 9, 2006 beginning at
9:30 a.m., in the Island County Courthouse Annex, Hearing Room,
VOUCHERS AND PAYMENT OF BILLS
The following vouchers/warrants were approved for payment by unanimous
motion of the Board: Voucher (War.) #247718-247982 ………………………………………………………..$371,531.49.
Hiring Requests & Personnel
Actions
As presented by Larry Larson, Human Resources Director, the Board by unanimous motion, approved the following personnel action authorizations:
Dept. PAA # Description/Position # Action Eff. Date
Prosecutor 131/06
Paralegal/Leg. Asst I .5 FTE
1813.01 Replacement/Personnel 10/9/06
Auditor 132/06 Index Dep. .5
FTE 208.02 Replacement 10/15/06
EMPLOYEE AWARDS
Employee Service Awards
Department Employee No. Years
Health Sally Waters 15
Public Works /Roads Scott Endres 15
Public Works/Roads Dale Tepley 30
Public Works/Solid Waste Gayle Forbes 5
Sheriff Mark Plumberg 10
WSU Extension Janet Hall 10
Employee of the Month - September, 2006
Shirley Wood was selected as Employee of the Month for September 2006. Shirley joined the County in December of 2004, and supports Human Resources and the Budget Director/Clerk of the Board, and reliably performs her job efficiently with a high level of professionalism. Despite the stress of her "front line" position Shirley always appears calm and displays a wonderful sense of humor.
APPROVAL FOR FUNDING AND
CLOSING OUT CONSERVATION FUTURES PROJECTS - 2005 CYCLE
The Board, by unanimous motion, confirmed and approved for funding the following Conservation Futures projects for the 2005 cycle:
1.
Kristofferson
Creek/Baum Property $125,000 contingent upon property owner
receiving final approval from Island County Planning Department
for short plat of five acres
2.
Oak Harbor Waterfront Trail Missing Link Properties $126,435.55.
APPROVAL FOR FUNDING
CONSERVATION FUTURES 2006 OUT-OF-CYCLE APPLICATION FOR WILBERT TRAIL
By unanimous motion the Board approved funding for conservation futures 2006 out-of-cycle application for Wilbert Trail in the amount of $187,000.
Claim for Damages #R06-018 CD
by Mary Malkus
Based on investigation and recommendation of denial by Betty Kemp, Director, GSA/Risk Management, the Board by unanimous motion, denied Claim for Damages #R06-018 CD by Mary Malkus in the amount of $1,081.89.
Waiver of Competitive
Solicitation Procurement AND AWARD OF
bid
for Printing services - WSU Extension
The Board by unanimous motion approved the request of WSU/Extension Services to Waive Competitive Solicitation Procurement Process Under ICC 2.29.030.B(12), and following the approval of waiver, awarded the low bid to Hemlock Printers in the amount of $25,913 for printing WSU Beach Watchers Field Guide "Getting to Waters Edge".
Liquor license
Applications Approved
Based on review and favorable recommendations received from the appropriate County departments, the Board by unanimous motion agreed to forward recommendations of approval to the Washington State Liquor Control Board on the following liquor license applications:
New Application
#087823-3F by Gary B. Smith and Elizabeth Smith, d/b/a GBJC, Inc., for Mukilteo
Coffee Company, located at
New Application
#086041-3F by James Eugene Ayers and Lynne Chipman
Ayers, d/b/a Camano Island Cellars LLC for the Great Blue Heron Wine Cellars,
located at 848 N.
Administrative Services
Agreement
Administrative Services Agreement RM-HR-06-117 between
INTERLOCAL
AGREEMENT BETWEEN
The Board by unanimous motion approved Interlocal Agreement between Island County and I-COM, Contract #E07-127 (RM-BOCC-06-120) in the amount of $18,000 to provide financial assistance for expenses necessary to answer 911 calls originating in the County.
HEARING HELD: Community
Development Block Grant (CDBG) Application for Proposed
At 9:55 a.m. as scheduled and advertised, a Public Hearing was held to
consider a Community Development Block Grant (CDBG) Application for a proposed
Camano Island Community Health Facility. The Public Hearing is being held to
solicit review of community development and housing needs, inform citizens of
the availability of funds and eligible uses of (CDBG), and receive comments on
proposed activities, particularly from low- and moderate-income persons and
persons residing in the
Tim McDonald, Health Services Director, provided at this public hearing, with copies made available for members of the audience in Coupeville as well as the Camano Annex, the following hand-outs [copies on file with the Clerk of the Board]:
State CDBG Program
Reviews requirements for a local governments to participate in this program, especially
requirements to include
citizen participation from
moderate income residents
Community Develop Block Grant - local
government division
Summary of the dollar amount available, type of grant that would be entertained for 2007
approximately $15 million
in federal funds that will be awarded to
break down into the different types of CDBG grants.
Mr. McDonald summarized to note that
Rhonda Curry-Olmsted and Diane Morton, representing
area, separate bathrooms for the clinic, provision for storage, exam rooms, treatment room, lab and business offices. The plan is workable and can take the clinic needs into the future and allow for three
providers when needed. The community room area with bathrooms will be available for meetings yet the clinic portion will be secure.
Answering a question from Bridget Budbill, Stanwood-Camano News, about what happens to plans for expanding the clinic if the grant is not awarded, Mr. McDonald confirmed that if the grant were not awarded, based on the expressed need of Skagit Valley Hospital, he would urge the Board apply next year. Ms. Morton confirmed the commitment of the Skagit Valley Hospital Board of Commissioners to go a second try should that be necessary.
With no others indicating a desire to comment, the public hearing ended.
Chairman McDowell confirmed that comments from the public may be submitted in
writing to the Board of Island County Commissioners,
Public Input or Comments
A number of Camano audience members indicated a desire to address the Board
with respect to the
Mary Maddox, a resident on
Chuck Kahler,
Tom Walker, former President of the board for Green Island Community
Association, expressed frustration and the confusion because the chain of
command had never been apparent as far as who concerns
should be addressed to. There seems to be no concern for what the residents
think about the road changes and a deaf ear with regard to the waterline,
especially the one located at the corner of
Connolly, Inc. and problems
getting answers or getting the same consistent answers.
Barry Gosnow,
Bob Teague,
A drawing was held up to show residents' suggestion for the Camano Hill Road Project with the notation "Current Plans make the curves worse not better as arrows depict". [copy on file with the Clerk of the Board].
Guenther Fortmann,
Tom Walker agreed that Bob Teague's suggestion would solve all the problems.
Chairman McDowell asked for a response from Bill Oakes, Public Works Director, on the following questions: explain why the road needs the work proposed; the exact location of where the road is to be under current plans; and address the possibility of eliminating the left hand turn lane. He also asked that Mr. Oakes call Camano and set up a meeting with the group.
Mr. Oakes reported that the project is a safety project to remove some
roadside hazards and several places on
intersection with the present plan. With regard to the concern over the waterline, Mr. Oakes believed that the water association operates in the County right of way under a franchise and one of the things that comes with using public right of way is the responsibility to move improvements if need be for a road improvement project. A letter in February last year from the consultants stated that the line does not need to be moved, that the line would maintain its integrity through the construction. If the Association would like to make plans for either future service or for pre-locating the line [either a line or the sleeve to install the line in the future], Mr. Oakes welcomed meeting with them to talk about how that can be incorporated into the County's construction project and perhaps including it in the County's contract to realize some cost savings for the Association by economy of scale. Mr. Oakes welcomed the opportunity to meet with folks with regard to the intersection improvements and agreed to call the Camano Annex after this meeting to work out a time to meet with the citizens on this matter.
ill
Road Project.
Consultant Agreement –
As presented and recommended by Mr. Oakes, the Board by unanimous motion
approved Agreement #PW-0620-101 between
PELICAN COURT
DRAINGE IMPROVEMENTS
Under CDP 06-06, Work Order #167, Pelican Court Drainage Improvements, the Board by unanimous motion approved the following Permanent Drainage Easement, and Construction Easement & Agreement:
Permanent Drainage
Easement #PW-0620-88 between Island County and Mindell
C. & Ralf Lorenzen, Parcel R22903-435-4480.
Construction
Easement & Agreement #PW-0620-89 between
Related to Saratoga Road Culvert, CDP 06-03, Work Order #277, the Board by
unanimous motion approved Slope Easement #PW-0620-93 between
Contract FOR Solid Waste
Transport and Disposal
Mr. Oakes recommended the Board's approval of the Contract for solid waste
transport and disposal for
By unanimous motion, the Board approved and signed the Contract between
HEARING HELD: Resolution
#C-105-06 (PLG-029-06) Accepting The Planning Commission’s Recommendation That
Existing Resource Lands Policies And Regulations In The Comprehensive Plan Are
Providing Adequate Resource Protection And That Amendments To The Plan And
Regulations Are Not Needed
At 10:30 a.m., as scheduled and advertised, a Public Hearing was held on Resolution #C-105-06 (PLG-029-06) In The Matter Of Accepting The Planning Commission’s Recommendation That Existing Resource Lands Policies And Regulations In The Comprehensive Plan Are Providing Adequate Resource Protection And That Amendments To The Plan And Regulations Are Not Needed. [introduced on 9/18/06 GMA #8921].
Jeff Tate, Assistant Director, Planning & Community Development Department, relayed the recommendation of the Department that the hearing be continued and the Board not make any final decision today. The Planning Director was called out to an enforcement situation and unable to attend today's hearing. This matter came before the Planning Commission in 2004 at public hearings, resulting in the determination that no changes were needed to the policies and regulations pertinent to these designations. The review by Planning Commission was of commercial agriculture, rural agriculture, rural forest and mineral lands designation as part of the 2005 Comprehensive Plan review and update process. Because the recommendation was for no action, the item was never brought forward to the Board of County Commissioners for final approval. The Prosecutor's Office indicated that on a no action item the matter still needs to be brought before the Board. Under Growth Management requirements if a certain period of time lapses between the Planning Commission recommendation and the Board's final decision the Board is required to conduct a public hearing.
Public Testimony
Steve Erickson, WEAN,
that the way the County actually zoned some of the lands was consistent with that provision, but agreed that was somewhat of another issue.
Angie Homola,
By unanimous motion, the Board continued the Public Hearing to November 6, 2006 at 10:30 a.m., confirming that the Board would take additional public comments at that meeting. (Notice of continuance GMA #8967)
FISCAL YEAR 2008 APPLICATION
FOR CENTENNIAL CLEAN WATER FUND -
On behalf of the Planning & Community Development Department, Mr. Tate
requested the Board's approval and signature on a grant application for
submittal to the Department of Ecology for FY 2008 Centennial Clean Water
funding for a project identified as Holmes Harbor Bacteria Source
Identification/Remedy in the amount of $384,000. The grant will help provide a
funding source for partial implementation of the upcoming designation of a
shellfish protection district for south
By unanimous motion the Board approved Fiscal Year 2008 Centennial Clean Water Fund Grant Application for Holmes Harbor Bacteria Source Identification/remedy. [GMA #8968]
Health - Budget Workshop DRAFT
notes 10/9/06
Budget notebooks prepared by the Budget
office are based on M&O and capital amounts at current levels. Budget
narratives accompanied each department/office budget. Proposed budget and
supplemental requests are taken under advisement by the Board with no final
decisions expected as a result of budget workshops. Any additional hand-outs
provided during Budget Workshops have been placed on file with the Clerk of the
Board and in the Office of the
Public Health Pooling - Budget Narrative: page 347 Workbook
Presentation by: Tim McDonald Carol McNeil
Roger Case, M.D. Jackie Henderson
Keith Higman Kerry McDonald
Carrie McLachlan Linda Telles
Hand-outs:
Budget Assumptions: same Current Expense funding level as 2006
-Public Health
Pooling Fund, $515,295 and includes $96,736 for Healthy families program
and $130,647 for hydrogeologist
program; Alcoholism/Substance Abuse Fund $13,271
-use Risk, Pool
2006 insurance fee $46,800
-SWB estimates
include COLA increases, changes in retirement contributions and health
insurance increases
-grants at same
level
-fee revenue will
follow historical trends
Unreserved Public Health Pooling Funds from 2005
$853,244 [does not
include $195,160 reserve for automobile replacement or $83,381 for
computer/equipment].
Annual
reminder: Health Department buy-out liability not current accounted for
$280,000
[accounting
protocol]. Budget Director will calculate what the normal termination leave
payout
average has been over a certain period of time.
Requirements for 2007. What we need to
continue serves at current level
Public Health Nursing: current programs at current level will require additional $59,763
[*plus $18,000].
*The hand-out "2007 Projected Budget Correction-Administrative Medicaid Match program" projected that program would result in $30,000 when in fact is $18,000 short of projection. This is the first year of a new system for the Medicare Administration Match. The second hand-out shows the correction.
The budget narrative discusses circumstances should there be cuts in the Current Expense contribution and the impacts that would have. Revenue is made up of approximately 51% fees, 33% grants and 16% Current Expense fund. A cut in Current Expense revenue would impact all other major parts of the funding revenue generated from grants and fees.
HB4410 - proposal may be brought before the Legislature this year whereby the State would be investing additional dollars in local public health more dollars, i.e. Island County could receive in excess of $300,000 year one.
Environmental Health: $160,754 required to continue current programs.
Food Program: deficit $73,348. Would need to increase fees by 60% to offset the deficit.
Other Fee-based Environmental Health programs: deficit $79,766 Need to increase fees by 8.6% calculated across the board. Fees designed to match expenditures in each of the program areas. The 8.6% increase is needed just to break even. The new on site program supervisor position absorbed by increase in numbers of fees and did not have to make a special calculation for that.
Follow-up: go back the last couple of food permit fee increases to provide past history of the food permit fee increases.
Hydrogeology Section.
Deficit: $7,643 This is a separate program which receives Current Expense dollars and in order to cover the program for 2007 at the same level an additional $7,643 is required.
Alcohol & Substance
Abuse Fund
To provide current level of services, an additional $7,913 will be required for treatment services and $10,911 for prevention services. DASA imposes a 10% administrative cap and it is difficult to perform all of the administrative work that DASA requires within that 10%. DASA also requires a 10% local match for program grants. A 10% match of the proposed 2007 DASA grant would be $59,236 from Current Expense (2006 Current Expense contribution of $13,271). Refer to spread sheet on page 252.
Proposed alternative: as some counties have done, look into addressing the
need for local match by increasing the amount of liquor profits and liquor tax
directed to Island County Alcoholism/Substance Abuse programs. The statutory
requirement is for 2% of the alcohol tax and 2% of alcohol profits required to
fund alcohol and substance abuse. [i.e.
Follow-up:
Mental Health and DD Fund
Nothing of note in Mental Health or DD fund.
Requests
Software. Received approval last year to set aside $60,000 to purchase a software product to handle client record data much more efficiently. Those dollars have not yet been spent and request to roll the money forward if not expended by the end of 2006 to 2007 for the purchase.
Staffing:
1. Request approval to proceed through PAQ process for Chief Deputy Registrar position
from pay grade 7 to pay grade 9
food programs, an increase in expenditures for 2007 of $67,540 and would represent
additional fee increases of 54% of land use fees, 16.5% to food fees and 13% to water fees.
assistant positions. An increase to pay grade 8 would result in increased expenditures by
$10,209; a pay grade 9 would result in increased expenditures by $20,417, proposing to fund
from increase in program fees.
Children's Commission
A memorandum written to the Board of Health September 5, 2006 submitted
documentation in support of CHAB's recommendation to
initiate a Children's Commission in
2007 Health Department Budget - Budget Summary Spread Sheet -
correction
Because of decrease in revenue of administrative match of $18,000 results in total negative: -$347,190 for 2007. The new requests discussed herein are not included, except for the $60,000 already in the 2006 budget to be moved forward to 2007 budget.
Health Priorities:
Communicable disease prevention
Environmental health protection
Health promotion
WSU Extension Services/Grants/Weed Control
Presentation by: Don Meehan
Susan Horton
Hand-outs: Proposed Budget Packet [budget workbook pages 242-1 through 242-20.
Balanced budget submitted. The first page is a grid showing all WSU programs with the different revenue sources that fund the various programs. Expenditures in three basis areas: salaries, M&O, Capital.
M&O has not grown much over the years and is slipping. The Budget for 2007 reflects old M&O expectations and needs; fearful, however, at the end this year will be pushing a negative number. Having access to a county car help keeps expenses down and is a benefit. Has balanced the budget based on license plate sales, which is working well and anticipate continue revenue; however, cannot say for certain. License plate profits come to the non profit rather than the county; the non-profit has an obligation to use the funds for the programs designed for [environmental programs]. To the degree WSU extension can use some of those funds to support positions which support the programs is the key.
Staffing: will need dollars in the 2007 budget for an employee retirement payout - just under $8,000.
Weed Control
Request position be funded full time, with seasonal help. Would not be a bad idea if control of noxious weeds on all county properties came under the responsibility of the Weed Control Board rather than fragmented department to department. Parks currently in the process of getting all the players together including WSU/Noxious Weeds, Public Works, Parks and Planning to discuss that possibility. Also talking to Parks and developing a plan to put forth an application for Conservation Futures funds.
Follow-up: WSU requested to take the lead and follow-up to convene a meeting among the players: Public Works, Parks, Planning, WSU/Noxious Weeds
Superior Court/Law Library
Juvenile Court Services / Juvenile Detention Center/CASA
Hand-out: Budget Narrative
Capital Improvement Request t for 2007
Judicial Need Estimates by Full Time Equivalents, 2005
Presentation by: Michael S. Merringer Sherry Cameron Gerald Murphy
Tom Karras Brook Powell
Superior Court Main differences from last year's budget:
Additional dollars for anticipated use of pro-tems in Professional Services. At the time the budget was prepared did not have a full time court reporter and anticipated the increase would be used for a court reporter as well, but since that time have made a hire and that need is not going to be as great.
Miscellaneous. Jury fees - difficult line item to anticipate; depends on how many trials go to trial instead of settling.
Contracted out the Court Facilitator to the Volunteer Lawyer's Program. Before renewing the contract each year, Mr. Merringer will meet with the Budget Director to figure out how much is collected and what the monthly payment would be to the Volunteer Lawyer Program.
Chairman McDowell observed that if a third judge position is approved, the need for additional dollars for pro tems would be reduced.
Law Library. Submitted exactly the same as 2006
Juvenile Court
Services
Not asking for any additional resources in M&O. Already received approval from the Board to proceed with a PAQ for a position increase; waiting for a response from Human Resources; budget proposal
reflects what it currently is. Have not utilized
other juvenile facilities for quite some time and no longer have active
contracts with other counties to house
CASA Fund. To keep status quo Current Expense will
need to increase its contribution to that fund by about $4,000 to fund required
staff benefits. There are no increases in staffing proposed. There is
legislation placed in the Supreme Court's budget to increase CASA funds state
wide by seven million dollars. If approved, it could mean about $40,000 for
Follow-up: double check benefit amount calculation.
Juvenile Detention
The amount shown in Professional Services line #141.40 ($41,200) is thought to be a little low. Meal service is included in that line item and hope to contract with a mental health professional to provide some mental health services for kids in detention. Budget Director agreed that the figure reflected did not include dollars for a mental health professional and probably need to add about $3,000. Contracted with CFM, jumped through every hurdle for reimbursement, and as of October 1 eligible to
recoup some meal costs for breakfast, lunch and snack served. Had estimated an average daily population of 10; under that right now.
Drug Court
Receive an amount of money from DASA, $27,662, which is spent on a position shared with adult drug court.
Capital Improvement
Requests
1 additional PC in
the Detention intake area to run Webmass/Access
1 fax machine for
Detention intake area
1 table-top copier
for Detention intake area
Juvenile &
Family Court Services
4 ergonomic
keyboards
3 telephonic
headsets
1 typewriter
[required for forms, etc.]
Capital Project Funds
Construction & Acquisition
Courthouse Expansion
Capital Improvements- REET 1
Capital Facilities–REET 2
Conservation Futures
Hand-outs: Budget Packet for Capital Projects Funds
Presentation by: Elaine Marlow
Page 424 provides a summary of all the funds involved, both revenues and expenditures. Not much has
changed since the Capital Improvement Plan was approved in August. The Budget Director fine-tuned some of the revenue estimates, but the project list and amounts are the same as discussed previously.
Different this year from past years is the shifting of some debt service between REET 1 and REET 2 to help accelerate construction of the new Camano Annex. Revenue in the two REET funds will be between 1.3 and 1.4 million for 2007. As of the end of September, tracking about $126,000 less than 2005. Seeing a steady decline in REET funds [based on real estate activity]. For the past couple of collections, each month has been $30,000-$40,000 less than the previous year.
Conservation Futures, 6-1/4% against each $1,000 of assessed value and there is no firm number yet from the Assessor's office as far as what the total value will be for the County and the Budget Director may need to fine-tune the Conservation Futures number.
Construction & Acquisition. CDBG grant for South Whidbey Commons. Their present work plan is to start construction in the first quarter of next year; if they do not make that window CTED could withdraw the grant.
Supplemental Requests:
EXECUTIVE
SESSION
The Chairman announced that the Board would meet in Executive Session at
2:30 p.m. to discuss with legal counsel potential litigation as allowed under
RCW 42.30.110 (1) (i). The Executive Session was held
in the
There being no further business to come before the Board at this time, the meeting adjourned at 3:00 p.m. upon conclusion of the Executive Session. The next regular meeting of the Board will be held on October 16, 2006 at 9:30 a.m.
BOARD OF
______________________________
Wm. L. McDowell, Chairman
_____________________________
William J. Byrd, Member
(Mike
Shelton, Member - absent)
ATTEST:
_______________________
Elaine Marlow, Clerk of the Board