The Board of Island County
Commissioners (including Diking Improvement District #4) met in Regular Session
on January 8,
2007, at 9:30 a.m. in
the
Dec.
11, 2006 Regular Session
Dec.
15, 2006 Special Session
Dec.
18, 2006 Special Session
Dec.
18, 2006 Regular Session
Dec.
19, 2006 Special Session
VOUCHERS AND PAYMENT OF BILLS
The Board by unanimous motion approved the December 29, 2006 payroll, as well as the following vouchers/warrants:
Voucher (War.) #6541227 approved at December 20, 2006 Staff
Session: ………………$125,446.26
Voucher
(War.) #252916-252925 (2007) approved at January 3, 2007
Staff Session:……… 8,784.25
Voucher (War) #252926-253144
(2006) approved at January 3, 2007 Staff Session……. 499,573.26
Voucher (War) #253155-253201 (2007) dated January 8, 2007 ………………………….. 57,224.33
Voucher (War) #253202-253451 (2006) dated January 8, 2007…………………………….218,931.02
Ratification:
ITEMS APPROVED AT DECEMBER 20, 2006
Staff Session
For purposes of the record, the Board by unanimous motion ratified the Board’s action taken at the December 20, 2006 Staff Session, approving the following items:
·
Waiver of competitive solicitation for food service for Jail Facility,
and approval of contract with Consolidated Food Management to provide food
service to the Jail Facility
·
Sale Agreement and related closing documents for purchase of Baum
property on
·
Request for Full Reconveyance for
·
Amendment #1 to professional services agreement with Herbert A. Marra
Ph D for psychological evaluations of Juvenile Detention Officer applicants
(RM-JUV-05-0158-01)
·
Grant application for 2007 Puget Sound Watershed Protection &
Restoration WA St. Dept. of Ecology for planning the integration of Island
County Marine, Nearshore and Freshwater Resource Activities
·
Grant contract with US Dept. of Justice Community Oriented Policing
Services Law Enforcement Technology for law enforcement equipment; Contract #2006CKWX0073;
Amount: $148,084.00 (RM-SHER-06-0126)
Hiring Requests
& Personnel Actions
As presented by
Dept. PAA # Description Position # Action Eff. Date
Assessor 001/07
Dept. Support Asst. 115.01
Replacement 1/8/07
Health 002/07 Env. Health
Asst. 2419.00
Replacement
1/8/07
Prosecutor 003/07 Dep.
Pros. Atty. 1814.00 Replacement 1/8/07
Prosecutor 168/06
Dep. Pros. Atty. 1803.00 Replacement 1/8/07
Prosecutor 169/06 Legal
Asst.
I 1813.02 Replacement
1/8/07
Waiver
of competitive solicitation as provide in ICC 2.29.030(B)(12) -
Prosecutor contract for legal services representing the State/County in juvenile and other
proceedings
As presented by
EMPLOYEE AWARDS
EMPLOYEE
SERVICE AWARDS
DEPARTMENT EMPLOYEE NO
YEARS
Auditor
Auditor Eileen King 20
Prosecutor Caroline Morse 10
Public Works/Solid Waste Brian Weaver 20
Sheriff Steve Timm 20
EMPLOYEE OF THE
MONTH - DECEMBER, 2006
Larry Weller was selected as the Employee
of the Month for December 2006. He joined the County in July of 1995 in
the Facilities Department as a Maintenance Tech. Larry has established a
reputation for thoroughness and professionalism all the while exhibiting a
cheerful and friendly demeanor that is welcomed and appreciated by members of
the public as well as
Appointments
and/or re-appointments to various boards and committees
By unanimous motion, the Board made the following appointments and reappointments to the following Board, Committee and Commission:
Northwest Senior Services Board
Appointed
David P. Bell,
Term
expires: June 30, 2009
Marine Resources Committee
Reappointed
John Palka, Science Representative
Term
expires: December 31, 2009
Reappointed
Phyllis Kind, Beachwater
Term
expires: December 31, 2009
Reappointed
Benye Weber,
Term
expires: December 31, 2009
Northwest Straits Commission
Reappointed
Phyllis Kind as
Amendment 3A
to Grant Agreement - additional costs associated with
the replacement of punch card voting system
By unanimous motion, as presented and discussed with the Auditor at the January 3, 2007 Staff Session, the Board approved Amendment 3A to Grant Agreement Contract #G-2840 3A with the Washington State Office of the Secretary of State for additional costs associated with the replacement of punch card voting system, the amendment in the amount of $1,521. As noted by Commissioner Dean, the statement of work includes “…all costs associated with equipment upgrade for voter verifiable paper audit trail.”.
Claim
for damages R06-021
As outlined in memorandum dated January 3, 2007 from Betty
Kemp, Director GSA/Risk Management, the Board by unanimous motion approved Claim for Damages R06-021 by
Waiver of Competitive
Solicitation AND Agreement with
Volunteer Lawyer Program
of
On unanimous motion, the Board approved Waiver of Competitive Solicitation under ICC 2.29.030(B)(12) for the contract between Island County Superior court and the Volunteer Lawyer Program of Island County to provide the Court Facilitator Program. Following approval of the waiver, the Board by unanimous motion approved the Agreement by and between Island County Superior Court and the volunteer Lawyer Program of Island county to provide court facilitation program, the amount of the contract $29,004.00 (RM-JUV-06-108-07).
Agreement for Professional
Services with Herbert A. Marra, Ph. D. for psychological evaluations of
Juvenile Detention Officer applicants
The Board by unanimous motion approved Professional Services Agreement with Herbert A. Marra, Ph. D. for psychological evaluations of Juvenile Detention Officer applicants, in an amount not to exceed $6,000 (RM-JUV-05-0158-0611).
Health
Contracts Approved
As provided under cover memorandum dated January 3, 2007 from Tim L. McDonald, Health Services Director, the Board by unanimous motion approved the following:
Consolidated Contract (2005-2006) C13034, Amendment No. 14
(RM-HLTH-02-0094) with Washington State Department
of Health extending timeframe for Local
Capacity Development Fund; Contract
Amount: $1,133,889, Amendment
Amount: $ -0-
Consolidated Contract
(2007-2011) No. C14949 (RM-HLTH-06-0140) with
Department of Health initial funding allocations for
2007-2011, in the amount of $601,231
Contract #HS-13-06 (RM-HLTH-06-0127) with Island
Employment Services – Developmental Disabilities/Millage, to provide benefits planning,
assistance, outreach and management supports to SS beneficiaries and recipients
with developmental disabilities for career development, in the amount of $10,000
Exemption from competitive
solicitation procurement for consultation services for the Nursing/Oral Health
Program per ICC 2.29.030.B.12 for Mary Jane Lungren, DDS – 2007 contract period
Supplemental Agreement No. 2 – Fakkema & Kingma, Inc.
As presented and recommended by Randy Brackett, County Engineer, the Board by unanimous motion approved Supplemental Agreement No. 2 to #PW-0220-36(B) between Island County and Fakkema & Kingma, Inc., on-call civil engineering services agreement, extending the time to March 31, 2007 and the total amount authorized to $250,000.00.
Adopt-A-Road
Litter Control Agreement –
By unanimous motion, the Board
approved Adopt-A-Road Litter Control Agreement between
Release
of DeclarationS of Trust
Upon recommendation of Mr. Brackett, and confirmation that conditions of bonds had been completed satisfactorily, the Board by unanimous motion approved the following Release of Declarations of Trust:
Release of Declaration of Trust between
Release of Declaration of
Trust –
Supplemental Agreement No. 2 – PW-0620-128
Pulled from agenda; to be rescheduled.
Resolution
#C-01-07/R-01-07-
Declaring County Property Surplus to Sell Parcel S7635-00-00001-0
By unanimous
motion, the Board approved Resolution #C-01-07/R-01-07 In the Matter of Declaring County
Property Surplus to Sell Parcel S7635-00-00001-0, located at
Questionnaire
– Escrow No. IS101249 –
By unanimous motion, the Board authorized the Chairman’s signature
on the Questionnaire for Escrow No.
IS101249,
Purchase and
The Purchase and Sale Agreement
for the Acquisition of Real Property by Island Transit, #PW-0620-118, between
Resolution #C-02-07/R-02-07
– Declaring County Property Surplus for
Easement on S7100-00-01001-0 – communications cables and conduits – south
whidbey sheriff’s precinct
Resolution #C-02-07/R-02-07 In the Matter of Declaring County Property Surplus on S7100-00-01001-0 for the purpose of an easement to allow Whidbey Telephone to locate communications cables and conduits for the South Whidbey Sheriff’s precinct was approved by unanimous motion of the Board.
[Resolution #C-02-07 on file with the Clerk of the
Board]
Protector Agreement AND Release
- Whidbey Telephone - telecommunications and other
communications - South
Whidbey Sheriff’s PRECINCT
By unanimous motion, the Board authorized the Chairman’s
signature on Protector Agreement and Release (PW-0620-117) between
Easement – Whidbey Telephone Company - telecommunications
and other communication
purposes -
The Board by unanimous motion approved Easement (PW-0620-116)
between
Resolution #C-05-07/R-03-07 – Declaring County
Property Surplus for
Easement on Parcel R13102-330-2001
By unanimous motion, the Board approved Resolution #C-05-07/R-03-07 In the Matter of Declaring County Property Surplus for a water utility easement on Parcel R13102-330-200, 1.011 acre, for Whidbey Animals’ Improvement Foundation (WAIF). [Resolution #C-05-07 on file with the Clerk of the Board]
Utility AND Trail Easement – Whidbey Animals’
Improvement Foundation (WAIF)
The Board by unanimous motion approved a mutual benefit
Utility and Trail Easement (PW-0620-114)
between
Application for Community
Litter Cleanup Program Funds – Department of Ecology
An Application to the State Department of Ecology for Community Litter Cleanup Program Funds for the period July 1, 2007 – July 1, 2009 was approved by unanimous motion of the Board, for $56,500 Litter Pickup & Illegal Dump Cleanup/$53,500.00 for Litter Prevention/Education/outreach $3,000.00 was approved by unanimous motion of the Board.
Contract – Bayview Surveying AND Engineering, INC. -
SURVEY – RHODODENDRON Trail PROJECT
The Board by unanimous motion approved Standard Consultant Agreement with Bayview Surveying and Engineering, Inc. under Work Order 372 in the amount of $8,490.72 (incl. SST) to provide a survey for the Rhododendron Trail Right-of-Way plan compliant with Federally Funded and WSDOT requirements.
peer review panel consultants
to serve on
review panel for wetland wildlife/habitat and
water quality under Dearborn & Moss contract
By unanimous motion, the Board
authorized two contracts under Dearborn & Moss PLLC contract, for peer review panel consultants to serve on a
review panel for wetland wildlife/habitat and water quality, with Richard Horner,
Seattle, Wa., for $200.00/hr. not to exceed a total of $5,000.00;
Malcolm Hunter at $125.00/hr. and
Aram Calhoun at $100.00/hr. not to exceed a total of $6,000.00. [approval authorization GMA #9133]
Ordinance
#C-03-07 (PLG-001-07) - updating
Mr. Tate presented for approval a proposed Ordinance updating Chapter 14.02A of the Island County Code to incorporate amendments mandated by the Federal Emergency Management Agency [FEMA]. The proposed amendments have gone through a public hearing process before the Island County Planning Commission, who deliberated on the matter and voted unanimously to recommend approval of the amendments. P periodically FEMA conducts a flood insurance study for Island County, and FEMA’s recommendation is to amend the Code to incorporate that flood insurance study and to incorporate references to new FEMA maps, along with six or seven other amendments necessary to make ICC consistent with the State Model ordinance, maintaining good status of the County for flood insurance program so that county property owners continue to be eligible for flood insurance policies.
By unanimous
motion the Board approved Ordinance #C-03-07/(PLG-001-07) updating Chapter 14.02A of the
Island County Code to incorporate
amendments mandated by the Federal Emergency Management Agency, effective
February 1, 2007. [Ordinance
#C-03-07 on file with the Clerk of the Board].
Resolution
#C-04-07 (PLG-002-07) approving
ANNEXATION OF PROPERTY INTO Swantown Water District AND INCORPORATING
THE SWANTOWN WATER DISTRICT SERVICE AREA
BOUNDARY INTO THE ISLAND COUNTY COORDINATED WATER SYSTEM PLAN
Mr. Tate presented Resolution #C-04-07 (PLG-002-07) In the matter of approving annexation of property into the Swantown Water District and incorporating the Swantown Water district service area boundary into the Island County Coordinated Water System Plan (CWSP) for approval. He explained that the boundary established for the properties served by the District was established in 1990 when the County adopted the Island County CWSP. Swantown Water District is a public district with elected commissioners. The District held a public hearing for the annexation process and the District Commissioners recommended approval [District Resolution adopted 10/23/06]. State Statute requires the Board of County Commissioners ratify the action. Service areas established must be consistent with the CWSP and during the review process, and the Planning & Community Development Department in its review confirmed there is no other service area serving those properties and that what is being proposed for annexation is consistent with zoning. The proposal is primarily to serve existing lots of record that are in the area, and the Department recommends approval.
Resolution
#C-04-07 (PLG-002-07)
In the matter of approving annexation of property into the Swantown Water District and incorporating the Swantown Water District
service area boundary into the Island
County Coordinated Water System Plan. [Resolution
#C-04-07 on file with the Clerk of the Board].
There being no further business to come before the Board at this time, the meeting adjourned at 10:53 a.m. The next regular meeting of the Board will be on January 22, 2007, beginning at 11:00 a.m.
BOARD OF
Wm. L. McDowell, Member
ATTEST: Elaine Marlow, Clerk of the Board