ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY BO= ARD OF COUNTY COMMISSIONERS

(including = Diking Improvement District #4)

February 23, 2009

&= nbsp; 11:00 a.m. Roundtable with Elected Officials & Dept. Heads<= /p>

&= nbsp; 2:00 p.m. Regular Meeting

February 25, 2009

= 9:00 a.m. Island County Council of Gover= nments

&= nbsp; 11:00 a.m. Regional Transportation Planning Organization (RTPO) meeting

Location: (Unless otherwise noted) Board of County Commissioners Hearing Room (Room 102B Basement), Island County Annex Bldg., 1 NE 6th Street, Coupevill= e, WA

[CLICK HERE for Internet link to Island County Coupeville Campus Map]

MEETING AGENDA -

¨ Welcome to the Board of County Commissioners meeting. The Board values your input and id= eas, and sets aside a time called “Public Input or Comments” to list= en to your comments about subjects not on the agenda; that time will commence = at 2:00 p.m. immediately after the Pledge of Allegiance. A “Public Hearing” or “Public Meeting” will begin no sooner than the time shown. Occasionally, items do not make th= is agenda in time, but are added just prior to the meeting at the discretion of the Chairman. This separate “Chairman’s Agenda” will be addressed as the schedule permits.

11:00 a.m. Roundtable with Elected Officials and Appointed Department = Heads

2:00 p.m. Convene Regular Meeting= Pledge of Allegiance

2:00 p.m. Public Input or Comments. =

This is time set aside for members of the public= to speak to the Board about subjects of concern or interest, or items not alre= ady set aside for a public hearing. The Board will take all information under advisement, but generally will not ta= ke any action unless it is emergency in nature. To ensure your comments are record= ed properly, you need to state your name and address clearly into the microphone. Please limit your comments to 2 minutes.

Review Monthly Financial Reports from Auditor &a= mp; Treasurer

Consent Agenda

[Consent Agenda items will be considered togethe= r and will be approved on a single motion typically without discussion. The items proposed for the Consent Agenda are considered to be routine and public comment or inquiries are not anticipated. Any item on the Consent Agenda will be moved to the Regular Agenda upon request from any Bo= ard Member prior to or during the Board meeting. An item moved to the Regular Agenda= will be considered after the Consent Agenda.]&n= bsp;

1)&n= bsp;         Review pre-audited bills & approve vouchers for payment

2)&n= bsp;         Approve = EFTs (electronic funds transfers)<= /p>
3)&n= bsp;         Approve Minutes from previous meeting(s)

4)&n= bsp;         Approve Payroll dated February 13, 2009=

Auditor

5)      =     Resoluti= on C-09-09 Waiver of Competitive Solicitation for Procurem= ent of Election Computer Software Services; this resolution authorizes the purchas= e of ballot tracking software support services from Election Trust LLC, as a sin= gle source of supply

6)&n= bsp;         Resoluti= on C-10-09 Cancellation of Warrant= s; this resolution cancels unclaimed checks issued by the County<= /p>

Budget

7)&n= bsp;         Schedule Public Hearing: Resolution C-15= -09 Amending the 2008 Island County Budget; = date & time: March 16, 2009 at 10:15 a.m.

Extension Services

8)&n= bsp;         Sub-award Agreement with Washington State University for US Environmental Protection Agency funds to be used for Estu= ary Program Beach Watchers Training; Contract No. G002452; Amount: $15,777 (RM-WSU-09-0014)

GSA Motorpool

9)&n= bsp;         Purchase= Order No. 8712 – DeWayne Lane Fleet. Purchase o= f (1) 2009 Dodge Charger; Cost $28,017.79 (RM-GSA-09-0035).

10)&= nbsp;      Purchase= Order No. 8713 – DeWayne Lane Fleet. Purchase o= f (2) 2009 Dodge Chargers; Cost: $56,882.83 (RM-GSA-09-0034).

11)&= nbsp;      Purchase= Order No. 8714 – Columbia Ford Mercury Lincoln. Purchase of (4) 2009 Ford Escape XLS; Cost: $89,566.56 (RM-GSA-09-0036).

Human Resources

12)&= nbsp;      Personnel Action Authorizations as descri= bed in Memorandum from HR Director

Human Services

13)&= nbsp;      Contract= with Toddler Learning Center to provide specialized services for children in the Developmental Disabilit= ies program; Contract No. HS-12-08; Contract Amount: $13,040 (RM-HS-08-029= 0)

14)&= nbsp;      Purchase= Order No. 8665 with First Line Office Supply for purchase of office furniture; Amount: $16,134.26 (RM-HS-09-0046)=

15)&= nbsp;      Amendmen= t to Contract with WA State Department of Social = and Health Services for Long Term Payable extending the end date and changing contact information. Contract Amendment No.: 0863-3831701; Amount: Ba= sed on Annual Review

Planning & Community Development

16)&= nbsp;      Schedule Public Hearing: OPS 351/08. Scott & Karen Price request that 11 acres of their 15.09 acre property = be admitted in the Open Timber current-use tax designation. The property is wi= thin the Ebey’s National Historic Reserve. Date and time: March 16, 2009 at 10:20 a.m.<= /o:p>

Public Health

17)&= nbsp;      Contract= with Bess Windecker-Nelson, PhD – Parent Educator Program. Contract for facilitation of Partners for Young Children and Baby Connections and to act= as coordinator for 2009 Children’s Day.= Contract No. HD-01-09; Contract Amount: $14,500 (RM-HLTH-09-0025)

Public Works

   County Roads

18)&= nbsp;      Resoluti= on C-11-09/R-03-09 – In the Matter of Closing Island County’s Completed County Road Projects and Miscellaneous Projects

19)&= nbsp;      Resoluti= on C-12-09/R-04-09 – In the Matter of Approving Specificatio= ns & Authorizing Call for Bids for Crushed Rock Supplies for 2009

20)&= nbsp;      Resoluti= on C-13-09/R-05-09 – In the Matter of Approving Specificatio= ns & Authorizing Call for Bids for Asphalt Concrete Materials

21)&= nbsp;      Resoluti= on C-14-09/R-06-09 -= In the Matter of Approving Specifications & Authorizing Call for Bids for Liqu= id Asphalt Materials

22)&= nbsp;      Bid Awar= d – Bayview Road Shop Expansion; PWP 08-04, Work Order No.= 11; Award to Ebenal General, Inc.; $95,392.00

23)&= nbsp;      Bid Awar= d – Terry’s Corner-Phase 3; CRP 08-07= , Work Order No. 289C; Award to SRV Construction, Inc.; $713,023.85

24)&= nbsp;      Bid Awar= d – Camano Hill Road Wetland Enhancement; Work Order No. = 176; Award to Earthworks Environmental, Inc.; $35,759.00

25)&= nbsp;      Change O= rder No. 4 – Trimaxx Construct= ion, Inc. for Camano Hill Road Widening; CRP 02-04, Work Order No. 176; Reflect = price adjustment in asphalt oil

26)&= nbsp;      Suppleme= ntal Agreement No. 1 – PW-0720-93(A); Fakkema & Kingma, Inc.; Increase to Maximum Amount Payab= le

27)&= nbsp;      Retainin= g Wall & Slope Easement – PW—820-122; Leslie Wagner; Frostad Road Improvements; CRP 96-06B, Work Order No. = 209; Lot 10, Block 16, Division No. 9, Plat of Dugualla Bay Heights; Sec. 17, Township 33 N., R 2E

28)&= nbsp;      Approval= of Assessor’s Plat of Frostad Road – Assessor’s Plat of Frostad Road located in Section 18, Township 33 N., Range 2 East; Frostad Road Improvements; CRP 96-06B, Work Order No. 209

   Drainage

29)&= nbsp;      Suppleme= ntal Agreement No. 2 – PW-0920= -03; Davido Consulting Group, Inc.; Extend Completion Time to November 30, 2009<= o:p>

Liquor License(s)

30)&= nbsp;      Applicat= ion for Special Occasion Liquor License No. 091239 by the Lions Club – Coupeville for a spec= ial occasion to be held February 28, 2009 from 5:00 p.m. to 9:00 p.m. at the Crockett Farm Barn, 1056 Crockett Farm Rd., Coupeville, WA

31)&= nbsp;      Applicat= ion for Special Occasion Liquor License No. 091224 by the Camano Island Yacht Club for a special occasion to be held March 18, 2009 from 5:30 p.m. to 9:00 p.m. at the Camano Island Yacht Club, 129 N. Sunset Dr., Camano Island, WA
32)&= nbsp;      Applicat= ion for Special Occasion Liquor License No. 092439 by the Boy’s & Girls Club of Coupevil= le for a special occasion to be held March 14, 2009 from 5:30 p.m. to 8:30 p.m. at= the Crockett Farm Barn, 1056 Crockett Farm Rd., Coupeville, WA

=

Regular Agenda

[Items listed under this portion of the Agenda a= re typically considered separately.]

Appointments and/or Re-Appointments to Various Boards and Committees
33)&= nbsp;      Resignat= ion of Alan Schell as a District 2 representative t= o the Island County Planning Commission effective at the end of February 2009

34)&= nbsp;      Recommen= dation for appointment to the Planning Commission representing District 2 to complete a term which expires January 2, 2012

35)&= nbsp;      Resignat= ion of Deb Eidsness as a District 3 representative = to the Island County Planning Commission

36)&= nbsp;      Recommen= dation for appointment to the Planning Commission representing District 3 to complete a term which expires January 2, 2010

<= /span>

GSA Risk Managemen= t

37)&= nbsp;      Claim for Damages R09-01 CD (Bueschke, K.) $8414.38.

<= /span>

Veteran’s Assistance Claims

38)      Veteran’s Claim No. V9-3

39)      Veteran’s Claim No. V9-4=

Planning

40)&= nbsp;     Resolution C-15= -09 I= n the matter of Waiving Competitive Bidding for a Maintenance Agreement of ESRI software with ESRI, which is the sole source manufacturer.

41)      Purchase Order No. 9066 ESRI, Inc. for GIS software maintenance<= u>

Public Hearings

[A Public Hearing will begin no so= oner than the time shown.]

GSA Outdoor Burning Program

42)&= nbsp;      2:15 p.m. Public Hearing - Ordinance C= -03-09 In the Matter of Amendment of ICC 14.03D.030 of the Outdoor Burning Program – Urban Growth Areas. T= his ordinance modifies the Outdoor Burning Program – Urban Growth Areas to include Langley Urban Growth Area and Freeland Urban Growth Area, as requir= ed under WAC 173-425-040(2)

Commissioners Comments & Announcements

[This time provides an opportunity for Commissioners to discuss events, actions or issues that may generate public comment, media calls or otherwise be of interest to the Board of County Commissioners.]=

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ISLAND COUNTY COUNCIL OF GOVERNMENTS<= /span>

February 25, 2009 at 9:00 a.m.=

Location: Commissioners Hearing Room, 1 NE 6^th Street= , Coupeville, WA

Elected officials fro= m Island County, City of Oak Harbor, City of Langley, Town = of Coupeville and the Port Districts of Coupeville and = South Whidbey will meet as the Island County Counci= l of Governments in regular session beginning at 9:00 a.m.

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ISLAND REGIONAL TRANPORTATION PLANNING ORGANIZAT= ION

February 25, 2009 at 11:00 a.m.

Location: Commissioners Hearing Room, 1 NE 6^th Street= , Coupeville, WA

Elected officials fro= m Island County, City of Oak Harbor, City of Langley, Town = of Coupeville and the Port Districts of Whidbey Island = as well as representatives from the Economic Development Council, NAS Whidbey, WSDOT, Island Transit, Island County Planning Dept. and Island County citizens will meet as the Island RTPO in regular session beginning at 11:00 a.m.

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Elaine Marlow, Clerk of the Board of <= st1:PlaceType w:st=3D"on">County Commissioner= s (360) 679-7397

NOTICE: Persons with disabilities requiring elevator access to the Hearing Room, please call twenty-four (24) hours pri= or to the scheduled event: (360) 678-7919 from North Whidbey, (360) 629-4522 Ext.#7919 from Camano Island or (360) 321-5111 Ext.#7919 from South Whidbey