ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS

ISLAND COUNTY BO= ARD OF COUNTY COMMISSIONERS

(including = Diking Improvement District #4)

JANUARY 26, 2009=

&= nbsp; 11:00 a.m. Roundtable with Elected Officials & Dept. Heads<= /p>

&= nbsp; 2:00 p.m. Regular Meeting

JANUARY 28, 2009=

= 9:00 a.m. Island County Council of Governments

&= nbsp; 11:00 a.m. Regional Transportation Planning Organization

JANUARY 29, 2009=

10:30 a= .m. Special Session with City of Oak Harbor officials, North Whidbey Parks & Recreation and School District represent= atives (Location: City of Oak Harbor)

Location: (Unless otherwise noted) Board of C= ounty Commissioners Hearing Room (Room 102B Basement), Island County Annex Bldg.,= 1 NE 6th Street, Coupeville, WA

[CLICK HERE for Internet link to Island County Coupeville Campus Map]

MEETING AGENDA – JANUARY 26, 2009

¨ Welcome to the Board of County Commissioners meeting. The Board values your input and id= eas, and sets aside a time called “Public Input or Comments” to list= en to your comments about subjects not on the agenda; that time will commence = at 2:00 p.m. immediately after the Pledge of Allegiance. A “Public Hearing” or “Public Meeting” will begin no sooner than the time shown. Occasionally, items do not make th= is agenda in time, but are added just prior to the meeting at the discretion of the Chairman. This separate “Chairman’s Agenda” will be addressed as the schedule permits.

11:00 a.m. Roundtable with Elected Officials and Appointed Department = Heads

2:00 p.m. Convene Regular Meeting= Pledge of Allegiance

2:00 p.m. Public Input or Comments. =

This is time set aside for members of the public= to speak to the Board about subjects of concern or interest, or items not alre= ady set aside for a public hearing. The Board will take all information under advisement, but generally will not ta= ke any action unless it is emergency in nature. To ensure your comments are record= ed properly, you need to state your name and address clearly into the micropho= ne. Please limit your comments to 2 mi= nutes.

Review Monthly Financial Reports from Auditor &a= mp; Treasurer

Consent Agenda

[Consent Agenda items will be considered togethe= r and will be approved on a single motion typically without discussion. The items proposed for the Consent Agenda are considered to be routine and public comment or inquiries are not anticipated. Any item on the Consent Agenda will be moved to the Regular Agenda upon request from any Bo= ard Member prior to or during the Board meeting. An item moved to the Regular Agenda= will be considered after the Consent Agenda.]&n= bsp;

= 1)&n= bsp;            = ; Review pre-audited bills & approve vouchers for payment

= 2)&n= bsp;            = ; Approve = EFTs (electronic funds transfers)<= /p>
= 3)&n= bsp;            = ; Approve Minutes from previous meeting(s)

= 4)&n= bsp;            = ; Approval= of Payroll dated January 15, 2009<= o:p>

Auditor

= 5)&n= bsp;            = ; End User License Agreement with Election= Trust for mail-in ballot tracking software as required by WA State Secretary of S= tate; Contract Amount: $6,637 (RM-AUD-09-002)

Commissioners

= 6)&n= bsp;            = ; Award of Rural County Economic Development Sales Tax = Funds for 2008

Port District of South Whidbey Island –= South Whidbey Harbor Expansion and Improvement $1,200,000 total amount spread ove= r 2 years ($650,000 in 2010 and $550,000 in 2011)

GSA Property Manageme= nt

= 7)&n= bsp;            = ; Amendmen= t No. 1 to Christensen Building Lease Agreement with County (Lessee) to lease space for Human Services programs.&= nbsp; Lease Term to December 31, 2016. Contract Amount Not to Exceed $5000.= 00 a month. (RM-GSA-08-0245)

GSA Conservation Futu= res

= 8)&n= bsp;            = ; Amendmen= t No. 1 with South Whidbey School Dis= trict #206 for a time extension for completion of the Maxwelton Outdoor Classroom Conservation Futures Maintenance and Operations project; (RM-GSA-08-0281).

GSA Emergency Managem= ent

= 9)&n= bsp;            = ; Contract= with WA State Military Department to provide Emergency Management Performance Grant (EMPG) funds to support emergency management operating budget to enhance programs; Contract No. E09-057; Cont= ract Amount: $3207.00 (RM-DEM-09-003).

= 10)&= nbsp;           Agreemen= t with National Association of County and City He= alth Officials (NACCHO) to provide grant funding to provide support to Medical Reserve Corps (MRC) units; Contract No. MRC 090441; Contract Amount: $5,000= .00 (RM-DEM-09-001).

GSA Outdoor Burning P= rogram

= 11)&= nbsp;           Schedule Public Hearing: Ordinance C-3-09 In The Mat= ter of Amendment of ICC 14.03D.030 of the Outdoor Burning Program – Urban Gr= owth Areas. This ordinance modifie= s the Outdoor Burning Program – Urban Growth Areas to include Langley Urban Growth = Area and Freeland Urban Growth Area, as required under WAC 173-425-040(2). Date/Time: February 23, 2009 at 2:15 p.m.

GSA Veterans Assistan= ce

= 12)&= nbsp;           Letter o= f Approval to contribute $10,000 from Island County Vetera= ns Assistant Fund (RCW 73.08.010) to Disabled American Veterans, Whidbey Island Chapter #47 to assist in the purchase of a van to be used to transport indi= gent veterans to various facilities for care.

Human Resources<= /o:p>

= 13)&= nbsp;           Personnel Action Authorizations as descri= bed in Memorandum from HR Director

Public Health

= 14)&= nbsp;           Contract= with WA State Department of Health – Consolidated Contract. Contin= ued biennium funding for Blue Ribbon local health funds, Child Profile immuniza= tion program, local capacity development funds, Group A water program, oral heal= th program, public health improvement project, and the WIC nutrition program.<= span style=3D'mso-spacerun:yes'> Contract No. C14949, Amendment No.= 13; Contract Amount: $2,235,135, Amendment Amount: $533,364 (RM-HLTH-09-0012)

Public Works<= /o:p>

   Roads

= 15)&= nbsp;           Certific= ation of 2009 Road Levy and Estimated Revenue Produced – County Road Administration Board (CRAB)

= 16)&= nbsp;           Quit Cla= im Deed – Ronald E. & Sh= elly L Muzzall; Scenic Heights Ro= ad; Sec.22, Twp. 32N, R 1 E; (previously approved under Resolution C-136-08/R-5= 2-08 on January 12, 2009)

= 17)&= nbsp;           Retainin= g Wall & Slope Easement – PW-0820-117; Donald D. & Susan F. Souza; Frostad Road Improvements; CRP 96-06B, Work Order No. 209; Lot 5, Block 16, Division 9, Plat of Dugualla B= ay Heights, Sec. 17, Twp. 33N, R 2E.

= 18)&= nbsp;           Adopt-A-= Road Litter or Noxious Weed Control Agreement – Camano Chamber of Commerce; Cross Island Road (East to West) from E= ast Camano Drive to West Camano Dr.
= 19)&= nbsp;           Suppleme= ntal Agreement No. 4 – PW-0820= 146; Herman Traffic Engineering; Ault Field Road/Oak Harbor Road Intersection Improvements Architectural/Engineering Agreement; Completion date revised to November 30, 2009; Revision to Costs.

= 20)&= nbsp;           Change O= rder No. 1 – East Camano Dr. Rumble Strips & Pro= filed Plastic Line; CRP 07-02, Work Order 54; Additional work and funding.

Liquor License(s)

= 21)&= nbsp;           Applicat= ion for Special Occasion Liquor License No. 091224 by the Camano Island Yacht Club for a special occasion to be held February 14, 2009 from 5:30 p.m. to 9:00 p.m. at the Ca= mano Island Yacht Club, 129 N. Sunset Dr., Camano Island, WA
= 22)&= nbsp;           Applicat= ion for Special Occasion Liquor License No. 363790 by the Greenbank Farm Management Group for a sp= ecial occasion to be held on February 14-16, 2009 from 10:00 a.m. to 5:00 p.m. at= the Greenbank Farms/Big Red Barn, 765 Wonn Rd., Greenbank, WA=

=

Regular Agenda

[Items listed under this portion of the Agenda a= re typically considered separately.]

Assessor

= 23)&= nbsp;           Resoluti= on No. C-4-09 Restoration of Thirty Day Period to Appeal to Island County Board of Equalization. The Island Coun= ty Assessor proposes that the appeal period for a property owner to appeal the assessment value change in his or her property be restored to the original 30-day time period.

Appointments and/or re-appointments to various boards and committees

= 24)&= nbsp;           Appoint<= /span> Rex Porter to Island County Planning Commission representing Commissioner District No. 2 for a 4-year term ending January 2, 2013

Public Hearings

[A Public Hearing will begin no sooner than the = time shown.]

None scheduled

Commissioners Comments & Announcements

[This time provides an opportunity for Commissioners to discuss events, actions or issues that may generate public comment, media calls or otherwise be of interest to the Board of County Commissioners.]=

Conclusion of Emergen= cy Operations – Snow: Satu= rday, December 27, 2008; Flooding: Monday, January 12, 2009

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ISLAND COUNTY COUNCIL OF GOVERNMENTS<= /span>

January 28, 2009 at 9:00 a.m.<= /b>

Location: Commissioners Hearing Room, 1 NE 6^th Street= , Coupeville, WA

Elected officials fro= m Island County, City of Oak Harbor, City of Langley, Town = of Coupeville and the Port Districts of Coupeville and = South Whidbey will meet as the Island County Counci= l of Governments in regular session beginning at 9:00 a.m.

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JANUARY 29, 2009 @ 10:30 A.M. SPECIAL SESSION

Location: Mayor’= ;s Conference Room, Oak Harbor City Hall, 865 SE Barrington Drive, Oak Harbor, Washington

The Board of County Commissioners will meet with City Officials and North Whidbey Parks and Recreatio= n and School District Representatives to investigate the possibility of forming a partnership to create and coordinate youth recreation programs.<= /span>

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Elaine Marlow, Clerk of the Board of <= st1:PlaceType w:st=3D"on">County Commissioner= s (360) 679-7397

NOTICE: Persons with disabilities requiring elevator access to the Hearing Room, please call twenty-four (24) hours pri= or to the scheduled event: (360) 678-7919 from North Whidbey, (360) 629-4522 Ext. #7919 from Camano Island or (360) 321-5111 Ext. #7919 from South Whidbey